How to Use a Payroll Service Provider

One of the advantages of working with a payroll service provider is that you simply write a check and it is the provider’s responsibility to pay taxes. If you decide to hire employees however then you are required by the federal government, most state governments, and some local governments to withhold taxes from their paycheck and remit those funds to the appropriate tax authorities. So today we are going to be looking at how to use a payroll service provider.

Functions of a Payroll Service Provider

Your payroll service provider would help to calculate employee gross pay, calculate employee take-home pay after income, and deductions for things like health insurance, retirement and child support, pay employees by printing out checks, and submit required paperwork for federal, state, and local income taxes.

How to Use a Payroll Service Provider

  • Keeping Track of the Hours Employees Work

In many instances you will need a way to keep track of the hours that your employees work in order to calculate gross pay, if you have a few employees with little variation and hours from week to week you might use a Google or Excel spreadsheet for tracking hours. If you have lots of employees or the hours they work vary, there are a number of free and paid software solutions available that offers the ability for employees to check in and out of work from assigned computers which might be very useful if you are dealing with lots of new employees that might not always be punctual about showing up at their assigned hours.

  • Dealing With Over Time

Depending on how many hours and employee works per week or per day you may owe them overtime pay. For companies covered by federal labor laws which are companies with over 500 k and sales or that are involved in interstate commerce, you will need to pay most employees 1.5 times their hourly rate for every hour per week over 40. For example, a worker that gets paid twenty dollars per hour would receive thirty dollars per hour for each additional hour exceeding 40.

  • Dealing with Vacation and Sick Days

Employers have a great deal of discretion and providing paid vacation time and paid sick days for their employees however you should have a company-wide policy and a system for recording the accrual and use of both vacation and sick days into it, your payroll service provider should offer the ability to record the accrual and use of both vacation and sick days.

  • Voluntary deductions

In some cases, employers may need to also provide employees the ability to have certain things deducted from their paycheck, these include things like contributions to an IRA or 401k plan, health insurance premiums, and job related expenses. These deductions can be made on a pre or post tax basis depending on what the deduction is for and can easily be handled by your payroll service provider.

  • Requirements and Payments

Once you have calculated your payroll you will need to complete the necessary reporting requirements and submit payment in the required timeframe although unemployment insurance payments are not included in payroll because they are based on payroll you will use your payroll calculations to pay unemployment insurance as well. The benefits of a payroll service provider can help you figure out the amount you need to pay and thereafter send the necessary forms or make payments to the tax authorities on your behalf.

It is important you consider having a payroll service provider for your business even if you have only one employee because a fine or penalty you might incur for a missed payment might be more than a whole year’s worth of service.

Are Bookkeepers a Key to Your Businesses Success?

If you’re new to owning and running a company, you may be wondering how a bookkeeper can help your businesses payroll services. It’s just simply writing down transactions, correct? Many people are fooled into thinking a bookkeeper doesn’t hold value for your business and that they are just taking away from the business by paying for these transaction services. Bookkeepers can offer you so many benefits and even increase your ability to bring in more profits. A good bookkeeper is worth hiring, and you should not hesitate to hire one.

What do Bookkeepers Do?

Bookkeepers will usually perform general accounting activities. They will help maintain financial records, track all transactions, and verify all procedures. A bookkeeper can offer you many different benefits, however, you can always hire a bookkeeper to keep track of a certain task. Do not feel awkward about asking a bookkeeper to provide one service instead of another, as this can actually save you money in the long run. A great bookkeeper will help add to the success of your business, they will be a worthy investment, and they should be able to help map out a plan for your business to reduce spending where they see fit. Do not underestimate how valuable this information is, as even small savings can add up to be big savings by the end of the year. Read more.

Why Does My Business Need One?

For starters, you need to be aware that any errors that roll over from bookkeeping to accounting will be on whoever did the bookkeeping. Some of these errors are actually illegal, and you can be punished by law if your bookkeeping and accounting does not add up. To avoid this situation, you should hire a professional payroll outsourcing bookkeeper. They will be able to help prep you for taxes, show you where your business needs to cut on spending, and prepare you for the next few steps you will need to take to function with maximum profits.

The Keys to Success from Bookkeeping

Bookkeepers will manage transactions through your accountings banks system. They’re be constantly matching and downloading transactions and be adding the ones that are not already accounted for. Next, bookkeepers can help you fill out any forms for your business. If you need to report taxes and other items, a bookkeeper can assist you with these tasks. Bookkeepers will also manage the payroll and make sure that all employees are getting paid the right amount for the time that they put in. They will be able to sort out any discrepancies and manage any errors that occur.


Bookkeeping services may not seem like they can benefit your company, however, you need to at least try to hire a good bookkeeper and test if they actually make an impact on your business. Chances are you will start to see why a bookkeeper is valuable after a few months of service. You can hire a bookkeeper online or hire one to work in your company. Feel free to ask them to provide limited services, and only pay for the services you feel like your business needs. Check out for more information.